Surviving Wedding Season: Staying Organised When It Counts Most
The planning is complete, the anticipation builds... and then—wedding season arrives in full swing. For those of us working behind the scenes, this time of year is thrilling, rewarding, and, let’s be honest, completely full-on. Staying calm, focused, and organised is key—but that’s often easier said than done.
Whether you’re a wedding venue, caterer, planner, or coordinator, here are a few tried-and-tested tips to help you not just survive wedding season, but truly thrive in it:
1. Start Strong in the Winter
Use the quieter winter months wisely—this is prime time for getting ahead.
Build your function files, lock in your suppliers, and prep your invoices early. This front-loading means you’ll only need to update and finalise details later, saving you time and stress in peak season.
2. Front-Load Planning Sessions
Schedule as many client meetings and planning sessions before the busy period kicks in.
Once the season is in full swing, your energy and focus should be on execution, not chasing down logistics.
3. Set Payment Terms in Advance
Make it a rule to confirm payment terms at least six weeks ahead of the event date.
This helps prompt earlier discussions around final details, ensuring everything’s signed off and settled well before the big day.
4. Balance Your Diary
Avoid burnout by building breathing room into your calendar.
Allocate time each week for client communication, supplier follow-ups, and the inevitable pile of paperwork. When it’s ‘show time’, you want to be present, not distracted by unfinished admin.
5. Lean on Your Network
We’re all in this together. Whether it’s a last-minute supplier recommendation, a trusted second opinion, or simply a pep talk—don’t hesitate to reach out.
Your industry network is one of your greatest assets during high-pressure times.
Need a hand keeping on top of things during the busiest season of the year?
Let Suffolk Soirée take the pressure off. We specialise in behind-the-scenes support for wedding and event professionals.
👉 Book a discovery call to see how we can help you stay on track, stress-free, and set for success.
